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Working hours: full time, available during events

Workplace : Alliance Française Dar es Salaam

Hierarchical reporting lines: Director

BACKGROUND

Alliance Française Dar es Salaam is an International non-profit organization dedicated to promoting the French language, to organize cultural and artistic events, and, on a broader level, to foster cultural and linguistic exchanges between Tanzania and France

The event organizer will work under the supervision of the Director in collaboration with the Communication, Technical, and Accounting departments on the following tasks:

• Planning and execution of scheduled cultural activities (100+ events/year)
• Concerts: Around 40 concerts a year, as part of Jumatano Groove.
• Art Exhibitions: Around 10 exhibitions in a year.
• Cinema screenings every other Tuesday
• Debates and major annual events: Francophonie, Music Day, etc.
• And every other event or project organized by the AF.

Implementing and organizing the logistics of cultural events programmed by AFDAR: following up on administrative, budget, and logistics matters for cultural events.

1/ Administration and budget

• Preparation and monitoring of budgets (forecast and actual) for programmed events
• Preparation of contracts (artists and service providers)
• Preparing payment requests to the accounting department
• Production of event reports and follow-up documents.
• Maintaining follow-up documents for future reference.

2/Logistical and technical follow-up

• Collecting technical requirements or specific needs from artists and speakers
• Exhibition setup in liaison with artists or curators, organization of exhibition openings
• Technical follow-up of film screenings
• Set-up of every event

3/ Artist Engagement and Reporting:

• Welcoming artists/ facilitators for initial meetings and reporting on their projects to the director.
• Representing the director for meetings when needed

4/ Communication

• Gather communication materials from partners and provide them to the communication team